Are you still confused between G Suite vs Office 365 cloud solution for your business email solution? Looking for Google Apps for Work vs Office 365 comparison to see which one is right for you within your budget? GSuite (Now known as Google Workspace) and Office 365 (Now known as Microsoft 365) offer business email hosting along with business productivity tools for easier communication and collaboration. In this article, we have compared GSuite vs Office 365 to help you decide the right productivity suite for your business.
What is G Suite and Office 365?
If you have just registered your business and got your official website designed, the very next step is usually to get a business email hosting to host your business emails securely.
What is a Professional Business Email? – Unlike your @gmail.com or @yahoo.com email, a professional business email is a custom-branded email with your company name: [email protected]me.com
Most website hosting companies provides free business email hosting service along with the hosting plans. However, they can’t compete with Google’s G Suite and Microsoft’s Office 365 which offers powerful business tools like secure business emails, cloud storage, calendar, notes, productivity tools, video conferencing tools, etc.
Google Workspace – Google’s G Suite includes Gmail, Google Docs, Sheets, Google Drive, Slides, Calendar, Keep, Meets, and other business apps you would love to use.
Microsoft 365 – Microsoft’s Office 365 includes Outlook, Word, Excel, PowerPoint, OneDrive, Microsoft Teams, One Note, and other Microsoft apps to increase your work productivity.
These cloud-based business productivity suites let companies increase employee productivity while saving money on maintaining software licenses, installing and managing servers, installations, running a dedicated IT department, and much more. All your important data is stored in the secure cloud which makes it easier to access the files from anywhere, anytime, and on any device.
When do businesses need G Suite or Office 365?
Whether you are running a small business or enterprise, you should start using these cloud-based business productivity tools if you are not using yet or Migrate to G Suite or Migrate to Office 365 to boost your business growth. Both companies offer plans for businesses that are priced on a per-user basis.
These business email hosting solutions provide professional business email and business tools right from the entry-level plans. You can increase or decrease users or upgrade to higher plans as your business grows.
Let’s compare Google Workspace vs Microsoft 365 to find out the right option for your business.
G Suite vs Office 365 Comparison Chart
Both the cloud solution providers offer similar plans with similar features and pricing. Let’s compare both G Suite and Office 365 in a table form for a quicker overview.
|Features||G Suite||Office 365|
|Features||Now known as Google Workspace)||Also known as Microsoft 365|
|Plans & Pricing||Business Starter - ₹210 / user / month|
Business Standard- ₹840 / user / month
Business Plus - ₹1260 / user / month
|M365 Business Basic - ₹125 / user / month|
M365 Business Standard- ₹660 / user / month
M365 Business Premium - ₹1320 / user / month
M365 Apps for Business - ₹545 / user / month
Enterprise Plans starting from ₹530 / user / month with annual commitment
|Cloud Storage||30 GB (Business Starter)|
2 TB (Business Standard)
5 TB (Business Plus)
|1 TB OneDrive for all plans|
50 GB email storage
|Business Apps||Docs, Sheets, Slides, Keep, Calendar, Meet, Gmail, Photos||Word, Excel, PowerPoint, Onedrive, OneNote, Outlook|
|Ease of Use||Easy admin controls & UI|
Interactive web and mobile apps
|Better Desktop Apps|
Advance Admin Features
|Collaboration||Live multi-user editing|
100 participant video meetings
Google Meet for video conferencing and chats
|Concurrent multi-user editing|
Host online meetings and video calls for up to 250 people with Microsoft Teams
Bring together all your team’s chats, meetings, files, and apps
|Security||Professional business email|
Google's cloud security protection
Data Loss and Leak Prevention
Built-in spam, virus, and unusual activity detection
|Secure professional business email|
Microsoft's cloud security technology
Data Loss and Leak Prevention
Built-in spam, virus, and unusual activity detection
|Get Started||Buy G Suite||Buy Microsoft 365|
G Suite vs Office 365 Pricing – Which One is Cheaper?
Pricing is a very important factor when making a decision to buy G Suite or to buy Microsoft 365. You want to choose a cloud solution that fits your budget and needs.
Let’s compare the G Suite and Office 365 pricing to find which offers the most value out for your money.
G Suite Pricing
G Suite plans come with three simple pricing plans.
- Business Starter Plan– ₹210 per user per month with 30 GB cloud storage.
- Google Workspace Business Standard– ₹840 per user per month with 2TB storage.
- Business Plus – ₹1260 per user per month with 5TB storage.
Note: For unlimited storage, you need to buy Google Workspace enterprise plans. Business Starter, Business Standard, and Business Plus plans have a capping of a maximum 300 users. There is no user limit for Enterprise plans.
Office 365 Pricing
Office 365 comes with three different pricing plans for medium and small businesses.
- M365 Business Basic – ₹125 per month per user
- Microsoft 365 Business Standard – ₹660 per month per user
- M365 Business Premium – ₹1320 per month per user
- M365 Apps for Business – ₹545 per month per user
Note: All plans come with 1 TB of OneDrive cloud storage and 50 GB of email storage. Above M365 Plans for small & medium businesses with fewer than 300 employees. Best suited for Startups, small & medium Sized Business. For more than 300 employees buy Office 365 enterprise plans.
Which one is cheaper?
Both business email solutions providers offer similar plans and competitive pricing which makes it hard for businesses to decide which one to signup with.
Storage Factor: G Suite offers 30 Gb storage with its business starter plan while Office 365 offers 1 TB of cloud storage with all plans including the M365 business basic plan.
Manageability: You can easily add or remove the user license from G Suite Admin and Office 365 Admin. However, if you are having M365 Apps for Business license or Visio license you can manage from the same Office 365 Admin portal.
Winner: Office 365
G Suite vs Office 365 Feature Comparison
Both business productivity suites offer similar features to let users efficiently run and grow business. Let’s have a look at productivity features and see how Office 365 and G Suite help you grow business.
Professional Business Email Hosting
Both Office 365 and G Suite allow you to create a secure professional business email using your own custom domain name.
G Suite – Gmail for Business
G Suite allows you to create business email with your custom domain name, also you can create up to 30 email aliases for each user. It also lets you register a business domain name.
Gmail for Business is the same as Gmail, which means you will be using the same Gmail for your business email address. You can configure your business email on Gmail apps for mobile devices. If you prefer a desktop mail client, you can use your business email with popular email clients like Microsoft Outlook.
Office 365 – Outlook for Business
Office 365 which is now known as Microsoft 365 allows you to easily create custom business email addresses with your own business domain name. Also, you can create unlimited groups and upto 400 email aliases for each user.
To access your mails open Microsoft Outlook which has a web version, Installable desktop email client, and Outlook mobile apps. Outlook desktop client is very popular among professionals.
Cloud File Storage and Sharing
Both G Suite and Office 365 offers cloud storage for file storage and sharing. You can save all your important files in the cloud so you can access them anywhere, anytime on any device, and share them easily. Both provide an auto-sync option to backup your system.
Google GSuite and Office 365 cloud storage makes file storage and sharing easy.
G Suite – Google Drive Cloud Storage
Google Workspace (earlier known as G Suite) offers 30 GB of cloud storage with the business starter plan, 2 TB with Business Standard and 5 TB with the Business plus plan. It uses Google Drive Cloud to store and manage files. It also provides a mobile app that you can install on your mobile devices, tablets, or desktop. This allows you to easily sync and access files from Google Drive and even make them available offline.
Google Drive also makes it easy for its users to share files with their colleagues or anyone outside the organization. You can share by email, allow create permissions to just view or edit a file, and even restrict others to download them.
Office 365 – OneDrive Cloud Storage
Office 365 offers 1 TB of OneDrive cloud storage with all their business plans. Each user also gets 50 GB of email box size which is separate from the OneDrive storage limit.
It uses the OneDrive application to store and manage files that also comes with the mobile, web app, and desktop client. Similar to Google Drive, you can sync your files using OneDrive and easily share with anyone.
Business Apps in Microsoft Office 365 and G Suite
Both Office 365 and G Suite comes with bundled business apps to create and edit documents, spreadsheets, presentations, video conferencing, and much more. You can also edit files in those business apps directly from your cloud storage app.
Business Apps in G Suite
G Suite comes with much famous Google apps like Gmail, Google Sheets, Docs, and Slides, Google Calendar, Keep, Meet, and Photos.
These business apps work best on web browsers on all operating systems. It also provides mobile apps for both Android and iOS. If you are using an Android phone, then these apps may come pre-installed with your phone.
G Suite doesn’t provide full-fledged installable desktop apps that you can use on your computer system. However, their business apps are rich in productivity features. Because of its web and cloud-only features, G Suite applications are best for remote teams or companies that store all their data in the cloud.
Business Apps in Office 365
Office 365 business plans give you access to Microsoft Office apps like Word, Powerpoint, Excel, Microsoft Teams, OneDrive, Outlook, and OneNote. For desktop, these office apps are still the most popular, feature-rich office application suite available in the market.
Microsoft 365 business basic plan offers web versions and mobile versions of these office apps, while Microsoft 365 Business Standard plan offers both business email and desktop installable office apps.
Collaboration Apps in G Suite vs Office 365
Cloud-based business productivity suites make collaboration easier. That is the reason why businesses love G Suite and Office 365.
Let’s check how these office suites handle communication & collaboration, and what all tools are available for teams to get work done easily.
Collaboration tools in G Suite
G Suite provides Google Meet for video conferencing and team chats. You will have the option to record meetings that will automatically be saved in Google Drive. G Suite also allows several users to work on a file concurrently. Users can make suggestions, write comments and notes on documents, review changes, and revert back to an earlier version.
Google Calendar and Google Keep make it easy for users to create tasks, events, to-do lists, and timelines, so you can share them with your teammates, clients, or anyone in the world.
Collaboration tools in Office 365
Office 365 offers many communication and collaboration tools that digitally transform your workspace like, Microsoft Teams, SharePoint, Yammer, and OneDrive For Business. It also allows multiple users to work on the same file at the same time. Users can write comments, notes, and suggestions.
Overall, Office 365 takes a lead in collaboration & communication tools, which makes it more suitable for remote teams.
G Suite vs Office 365 Security
Security is one of the major concerns for any business. Microsoft spent billions of dollars on research and security of its cloud offerings. Below is how G Suite and Office 365 secures the data stored on their cloud platforms.
G Suite Security Features
G Suite uses Google’s cloud infrastructure and uses the same levels of security features used by Google itself. It automatically detects any suspicious activity, malware, phishing, and other hacking attempts.
As a G Suite admin, you can set different security policies to prevent unauthorized access to your G Suite admin console or all the user accounts. It also provides a data leak prevention feature where you can set specific keywords to block any incoming or outgoing communication. You can also set Two-Factor authentication and enforce it for all your Google Workspace users. G Suite has a built-in virus, spam, phishing, and malware detection tools that scan all documents and attachments.
Office 365 Security Features
Microsoft spends billions of dollars on research and security of its cloud products like Office 365. It allows users to enable Multiple Factor Authentication for all users by default. Microsoft 365 leverages the AI tools to learn the user’s work habits to detect any malicious or suspicious activities and flag them if something looks fishy.
It also includes data loss prevention tools to protect against data theft and data leaks. Admin can also use MDM, BYOD, or device management tools and policies to restrict user access to company-issued devices. Microsoft 365 also uses its own spam, virus, and malware detection tools to scan all emails, documents, and attachments.
Conclusion: G Suite vs Office 365 – Which one is Better Choice?
G Suite and Office 365 which are now rebranded recently as Google Workspace and Microsoft 365, both are great cloud-based business productivity suites. Both of them enable businesses to collaborate, communicate, create files, and easily share them. They both allow you to work from anywhere, anytime from any device only needed is an active internet connection.
As per our comparison and review, we believe that G Suite is a better choice for startups and small business owners. You had probably already used their apps like Gmail, Calendar, Photos, Google Docs, and much more. It is easy to set up and use, their web app interface and mobile apps are very interactive. You can buy G Suite directly from Google or any G Suite Resellers or G Suite Partners.
Office 365 is the best choice for medium business and enterprise-level businesses that require advanced admin features and controls. Their installable apps are very popular specially if you are in a Windows ecosystem. You can buy Office 365 from Microsoft directly or any Microsoft Resellers.
We hope this G Suite vs Office 365 in-depth comparison article helped you compare Google’s G Suite vs Microsoft’s Office 365 to find out the right one for your business.