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SharePoint Online: All You Need to Know

With the launch of SharePoint almost 2 decades ago, many businesses heaved a sigh of relief since it provided a complete system for sharing and storing data along with other exceptional functionalities. Like any other technology, SharePoint has also evolved drastically. From a generic sharing software to an all-rounder data management ecosystem, SharePoint has crossed milestones and helped many businesses do the same along the way.

Today, SharePoint is a need for almost all kinds of businesses that helps in maintaining and managing huge databases with ease. So what’s new in 2021? Now that everything is only a click away on the internet, SharePoint could not be left behind. SharePoint Online has made way for better functionality and availability. Even though it’s not fairly new, there is certainly a lot that about it that is not known.

What is SharePoint Online?

SharePoint Online is a web-based application that helps in collaboration and sharing information in and across an organization. SharePoint Online enables users to create, store, edit, share and manage content smoothly in one central location. SharePoint Online is categorized as Software-as-a-Service (SaaS) which comes with Office 365 subscription. Most people make the mistake of confusing SharePoint Online with SharePoint On-Premises which is a different software with similar functionalities.

In plain words, SharePoint Online is like a cloud version of SharePoint hosted by Microsoft. One does not need to buy hardware for SharePoint Online since the cloud environment is managed by Microsoft itself. This makes it a cost-effective and easily accessible product. Whereas, SharePoint On-Premises, is locally hosted by the buyer. In that scenario, the buyer company is responsible for maintaining the servers, the system’s architecture, and the resources required for various necessities that come with it. These include installation, maintenance, updates, and such, which not only need extra resources but also timely execution to avoid extra costs.

Why Should You Switch to SharePoint Online?

SharePoint Online provides a smooth and easy running platform for businesses with large databases. SharePoint Online can offer various benefits like:

Accessibility: SharePoint Online offers easy access anytime and anywhere since your document management system goes around everywhere with you on Cloud. All you need is a device and an internet connection to get access to your database.

Responsive: SharePoint Online is also available on mobile devices so that you can stay connected with your team anywhere without carrying a laptop.

Cost-Effective: SharePoint Online is hosted on Cloud which means there is no need for setting up a physical system to install and maintain hardware. There are no additional costs other than just the software subscription.

Integration: Made by Microsoft, SharePoint Online offers seamless integration with other Microsoft Office Suite. With integration, you can make the best of each platform’s functionality with ease.

Security: SharePoint Online is an extremely secure platform for document management with options for data integrity. Advanced security features allow users to secure sensitive information and allow access selectively. These security features are applicable from the document level.

Automatic Updates: With SharePoint Online, manual updates are a thing of the past. You don’t have to put resources to perform updates since updates to the latest versions are done automatically.

Now that you know all about SharePoint Online, it is time to hire dedicated SharePoint Developers that serve your needs the best. Dotsquares is an experienced IT outsourcing and software development company providing dedicated development teams for your SharePoint project.

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Written by Alvis barnes

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